A group of commercial entities with diverse revenue-generating activities is seeking a highly organized and proactive Senior Executive Assistant to support the Group Executive Office, including Directors, Trustees, and senior executives. The role requires managing complex administrative tasks in a fast-paced environment and acting as a key liaison to ensure seamless coordination and efficient operations of the executive team.
Key Responsibilities
- Manage diaries, schedules, and travel arrangements for Directors and senior management.
- Take minutes during Board meetings and manage correspondence.
- Prepare reports, presentations, and documentation for Board/Committee meetings.
- Produce regular reports, weekly updates, and summaries for individual Directors.
- Maintain comprehensive and efficient filing systems for all critical records and documents.
- Ensure the archive is organized for efficient storage and file retrieval, complying with internal and regulatory standards.
- Maintain trackers and compliance checklists for statutory requirements.
- Maintain employee records and provide day-to-day HR administrative support according to the HR policy framework.
- Handle property-related administrative and contractual matters, including lease agreements, renewals, and tenant liaison.
- Coordinate contractors, caretakers, and service providers, and obtain quotes for repairs and refurbishments.
- Ensure compliance with local authority requirements, including leases.
- Support cross-functional office operations in Accounts, Legal, and Office Administration to ensure smooth operations.
- Maintain strict confidentiality in all communications and documentation.
- Exercise the highest level of discretion in handling sensitive information.
Minimum Requirements
- Bachelor’s degree in a business-related field, with a certificate or diploma in Secretarial Studies or other Office Administration qualification.
- 4+ years supporting senior executives or Directors in a commercial or property/real estate environment.
- Proven experience in HR administration, office management, document management, archiving, and property administration.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with document management software, HR systems, or property management tools.
- Exceptional organizational and time-management skills.
- Strong interpersonal and communication skills.
- High level of discretion, integrity, and professionalism.
- Ability to prioritize, work independently, and perform under pressure.
How to Apply
Qualified Candidates are invited to submit their CV and a brief cover letter indicated current salary, and expected salary to:
📧 Careers@skillsglobal.co.ke
🗓️ Deadline for Applications: 30th September 2025
📌 Subject Line: Application – Senior Executive Assistant
Only shortlisted candidates will be contacted.
Note: By applying, you consent to the consultant or employer contacting referees listed in your application, your former learning institutions, and relevant state agencies for verification purposes. You also consent to the use of your personal data solely for the purposes of this recruitment process, in accordance with the Data Protection Act of Kenya.
